Records Unit

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RecordsThe Records Unit is under the direct supervision of Lieutenant Kevin Chance and consists of five clerks and one supervisor. This Unit is responsible for the data entry and maintenance of all reported offenses for our city. The Records Unit customer service counter is located in the lobby of the police department and is open from Monday-Friday, 8:00 a.m. to 5:00 p.m. CST.

The Records Unit provides the following services as well:

Accident Reports

Accident reports are usually available the next business day; however the officer has up to 10 business days to turn in a report. Accident reports cost $4.00 or can be purchased online for $8.00. (US reports)

Clearance Letter

A clearance letter is a local criminal history check within the Odessa city limits. Clearance letters are $2.00. What is required to obtain a clearance letter?


The Records Unit processes Taxi, Limo, EZ Rider, Pool Hall/Temporary Beer License/Dance Hall, and Peddler/Vendor permits. What is the cost and process to obtain a permit?

Sex Offender Registration

To register as a Sex Offender in the City of Odessa, the offender must come to the Odessa Police Department Records Unit. Effective October 1, 2010, to effectively process status changes and decrease wait time, you must schedule an appointment. Scheduling of appointments can be scheduled Monday through Friday, from 8:00 a.m.-12:00 p.m. and 2:30 p.m.-4:30 p.m. To schedule an appointment please contact Sarina Borrego at 432-335-4986.

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Alarm Registration

In February of 1994, Odessa, Texas established an Alarm Ordinance to regulate alarm calls to the Police Department. This ordinance requires that all alarms, both residential and commercial be registered through the Police Records Unit. A Registration Form may be obtained at the police Department or online. Failure to register an alarm system or operating an alarm system after registration has been revoked is a class 'C' misdemeanor subject to a fine up to $500.00

False Alarms

All alarm calls which result in the dispatch of an officer are tracked. Any calls which are considered by the officer to be a false alarm (defined as being not weather related or due to a criminal act or attempted criminal act), are attached to the appropriate registered holder. A person or business will be allowed five (5) false Criminal Type alarms and two (2) false Fire or EMS alarms in any 365-day period. The owner/operator will be assessed a $50.00 administrative fee for each subsequent false alarm (six or more criminal or three or more Fire or EMS alarms) in the 365 day period.

Alarm Service Companies

Any agreements between alarm service companies and the users of their services (the registered holder) are between them as businesses and their customers. The Police Department will answer an alarm call when requested, however cannot mediate any disputes as to the responsibility for the payments of fees, the condition and proper functioning of alarm equipment, etc.


Fingerprints are available Tuesday-Thursday from 9:00 a.m.-11:00 a.m. and 1:00 p.m.- 3:00 p.m.; no appointment is necessary.

Fee: $10.00 up to two (2) cards. Additional cards are $5.00 each. Must present valid identification with photograph.

Acceptable Identification:

  • Drivers License/Identification Card
  • Immigration Card
  • Military Identification
  • Passport

Request For Reports

Most requests for information from the public are handled first through the Records Unit. Under the Texas Statute Open Records Act certain information may be obtained from the Odessa Police Department. Open Records requests must be submitted in writing, no request are accepted by telephone. To submit a request in person, contact the Records Unit of the Odessa Police Department for a form at:

205 N. Grant
Odessa, TX. 79761
By Fax to 432-335-4966